Pacing

Pacing is a tool that enables therapists to better manage and track their caseload. It is built for cases where there are therapy frequency limitations that need to be adhered to. For example, in the case of an IEP (Individualized Education Program), 504 plan, or a Service plan. This gem helps to calculate remaining visits as well as a therapist's current pace to meet visit mandates.

  • 🐇 Ahead of pace
  • 😁 On pace
  • 🐢 Behind pace

Getting started

Ruby

Supports Ruby x.x.x and above

gem install pacing

Ruby on Rails

Add this line to your application’s Gemfile:

gem 'pacing'

How it works


school_plan = {
  school_plan_services: [
    {
      school_plan_type: "IEP", # string ('IEP', '504 Plan', 'Service Plan' )
      start_date: "01-01-2022", # string (mm-dd-yyyy)
      end_date: "01-01-2023", # string (mm-dd-yyyy)
      type_of_service: "Language Therapy", # string ('Language Therapy', 'Speech Therapy', 'Occupation Therapy', 'Physical Therapy', 'Feeding Therapy', 'Speech and Language Therapy')
      frequency: 6, # integer
      interval: "monthly", # string ('weekly', 'monthly', 'yearly')
      time_per_session_in_minutes: 30, # integer
      completed_visits_for_current_interval: 7, # integer
      extra_sessions_allowable: 1, # integer
      interval_for_extra_sessions_allowable: "monthly", # string ('weekly', 'monthly', 'yearly')
    },
    {
      school_plan_type: "IEP", # string ('IEP', '504 Plan', 'Service Plan' )
      start_date: "01-01-2022", # string (mm-dd-yyyy)
      end_date: "01-01-2023", # string (mm-dd-yyyy)
      type_of_service: "Physical Therapy", # string ('Language Therapy', 'Speech Therapy', 'Occupation Therapy', 'Physical Therapy', 'Feeding Therapy', 'Speech and Language Therapy')
      frequency: 6, # integer
      interval: "monthly", # string ('weekly', 'monthly', 'yearly')
      time_per_session_in_minutes: 30, # integer
      completed_visits_for_current_interval: 7, # integer
      extra_sessions_allowable: 1, # integer
      interval_for_extra_sessions_allowable: "monthly", # string ('weekly', 'monthly', 'yearly')
    }
  ]
}

date = '04-22-2022' # string (mm-dd-yyyy)
state = :us_tn
# default is `:us_tn` possible options :us_fl, :us_la, :us_ct, :us_de, :us_gu, :us_hi, :us_in, :us_ky, :us_nj, :us_nc, :us_nd, :us_pr, :us_tn, :us_ms, :us_id, :us_ar, :us_tx, :us_dc, :us_md, :us_va, :us_vt, :us_ak, :us_ca, :us_me, :us_ma, :us_al, :us_ga, :us_ne, :us_mo, :us_sc, :us_wv, :us_vi, :us_ut, :us_ri, :us_az, :us_co, :us_il, :us_mt, :us_nm, :us_ny, :us_oh, :us_pa, :us_mi, :us_mn, :us_nv, :us_or, :us_sd, :us_wa, :us_wi, :us_wy, :us_ia, :us_ks, :us_nh, :us_ok
non_business_days = ['04-25-2022'] # array of strings (mm-dd-yyyy)
summer_holidays = ["05-31-2022", "08-01-2022"] # [start-of-holiday-date, end-of-holiday-date] array of strings (mm-dd-yyyy)
mode = :liberal # default is :liberal, two possible options :strict, :liberal
paced = Pacing::Pacer.new(school_plan: school_plan, date: date, non_business_days: non_business_days, mode: :liberal, summer_holidays: summer_holidays, state: state)
paced.calculate

# Below is the result you will get when in liberal mode
=begin
=> [
    {
      discipline: 'Speech Therapy',
      remaining_visits: 0,
      used_visits: 7,
      expected_visits_at_date: 5,
      reset_date: '05-01-2022',
      pace: 2,
      pace_indicator: "🐇",
      pace_suggestion: "less than once per week"
    }, {
      discipline: 'Physical Therapy',
      remaining_visits: 0,
      expected_visits_at_date: 5,
      used_visits: 7,
      reset_date: '05-01-2022',
      pace: 2,
      pace_indicator: "🐇",
      pace_suggestion: "less than once per week"
    }
  ]
=end

# Below is the result you will get when in strict mode
# in strict mode the reset date for intervals of month and week is determined by the start date of the school plan service. e.g the reset date in the 6th month for a start date of "05-11-2022" for an interva of `month` will be "06-11-2022" whereas for `:liberal` mode it will be "06-01-2022"
=begin
=> [
    {
      discipline: 'Speech Therapy',
      remaining_visits: 0,
      used_visits: 7,
      expected_visits_at_date: 3,
      reset_date: '05-11-2022',
      pace: 4,
      pace_indicator: "🐇",
      pace_suggestion: "less than once per week"
    }, {
      discipline: 'Physical Therapy',
      remaining_visits: 0,
      expected_visits_at_date: 3,
      used_visits: 7,
      reset_date: '05-11-2022',
      pace: 4,
      pace_indicator: "🐇",
      pace_suggestion: "less than once per week"
    }
  ]
=end

# Optionally if we want to include the frequency of the discipline in the pacing output we can
# pass in the optional param `show_frequency`. This value defaults to false.

paced = Pacing::Pacer.new(school_plan: school_plan, date: date, non_business_days: non_business_days, mode: :liberal, summer_holidays: summer_holidays, state: state, show_frequency: true)
paced.calculate

# Below is the output we will get when in strict mode and also showing the frequency in the pacing output.
=begin
=> [
    {
      discipline: 'Speech Therapy',
      remaining_visits: 0,
      used_visits: 7,
      expected_visits_at_date: 3,
      reset_date: '05-11-2022',
      pace: 4,
      pace_indicator: "🐇",
      pace_suggestion: "less than once per week".
      frequency: "6Mx30ST"
    }, {
      discipline: 'Physical Therapy',
      remaining_visits: 0,
      expected_visits_at_date: 3,
      used_visits: 7,
      reset_date: '05-11-2022',
      pace: 4,
      pace_indicator: "🐇",
      pace_suggestion: "less than once per week",
      frequency: "6Mx30PT"
    }
  ]
=end

paced.interval # Return current interval start and end dates

# Below is the result you will get
=begin
=> [
  {
    discipline: 'Speech Therapy',
    start_date: '04-01-2022',
    reset_date: '05-01-2022'
  },
  {
    discipline: 'Physical Therapy',
    start_date: '04-01-2022',
    reset_date: '05-01-2022'
  }
]
# =>
=end

Interval start_date and end_date's are different from start and end dates for the service. Here they define the start and end dates under evaluation in a specific interval, be it month, week, or year. They represent when the bounds of an interval.

It is important to note that the pace is hugely influenced by the summer_holidays period and the mode in which it is calculated.

Data Types

Pacing accepts input which consists of a school_plan, a date and a non_business_day variable. The school_plan variable is a hash that includes the various school plan services that the client received, the date is a string and the non_business_days variable is an array of dates.

The output received is a hash that contains all the necessary information that is useful to the user.

The following list shows the various variables and what they consist of:

  1. Input
    • school_plan_type is a string.
    • start_date is a string.
    • end_date is a string.
    • type_of_service is a string.
    • frequency is an integer.
    • interval is a string.
    • time_per_session_in_minutes is an integer.
    • extra_sessions_allowable is an integer.
    • interval_for_extra_sessions_allowable is a string.
  2. Output
    • discipline: is a string.
    • remaining_visits: is an integer.
    • used_visits: is an integer.
    • expected_visits_at_date: is an integer.
    • reset_date: is a string.
    • pace: is an integer.
    • pace_indicator: is an emoji string.
    • pace_suggestion: is a string.
    • reset_date is a string.
    • pace is an integer.
    • pace_indicator is a string.

Terminology

  • IEP (Individualized Education Program): Individualized Education Programs (IEPs) are required by law for every student who receives special education services and are developed on an annual basis. The IEP is an educational document that the school generates. The therapist is bound to the frequency on the IEP, and the insurance companies will not pay for anything above or beyond what is on the IEP. It is a blueprint for a student’s special education experience in a public school. The plan must ensure that the child receives a free appropriate public education, (FAPE).
  • 504 Plan: 504 plans are formal plans that schools develop to give kids with disabilities the support they need. That covers any condition that limits daily activities in a major way. These plans prevent discrimination and they protect the rights of kids with disabilities in school. They are covered under Section 504 of the Rehabilitation Act, a civil rights law.
  • Service Plan: A plan paid for by the local school district for students with disabilities who attend private schools. A Service plan does not have to ensure a child is provided with FAPE (free appropriate public education). A Service plan spells out the special education and related services the LEA will make available to a child. These services are provided at no cost to parents. But the student may not be able to receive these services at the private school. Instead, the LEA can require him to go to a public school for services like speech therapy sessions. §34 CFR 300.130 through §300.144 of IDEA is a specific section that describes how services are provided to kids in private school.

Testing

  • bundle exec rspec

Contributing

Everyone is encouraged to help improve this project. Here are a few ways you can help:

To get started with development:

  1. Fork it ( https://github.com/Ambiki/pacing/fork )
  2. Create your feature branch (git checkout -b my-new-feature)
  3. Commit your changes (git commit -am 'Add some feature')
  4. Push to the branch (git push origin my-new-feature)
  5. Create a new Pull Request

Publishing

  1. gem build pacing.gemspec
  2. gem push pacing-x.x.x.gem

License

The MIT License (MIT)

Copyright (c) 2022 Ambitious Idea Labs

Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:

The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.