rubyzoho

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Abstracting Zoho's API into a set of Ruby classes, with reflection of Zoho's fields using a more familiar ActiveRecord lifecycle, but without ActiveRecord. Current focus is on Zoho CRM.

Release notes are at the end of this page.

Install

gem install rubyzoho

Configure

Rails

Put the following in an initializer (e.g. <RAILS_ROOT>/config/initializers/zoho.rb):

require 'ruby_zoho'

RubyZoho.configure do |config|
  config.api_key = '<< API Key from Zoho>>'
  # config.crm_modules = ['Accounts', 'Contacts', 'Leads', 'Potentials'] # Defaults to free edition if not set
  # config.crm_modules = ['Quotes', 'SalesOrders', 'Invoices'] # Depending on what kind of account you've got, adds to free edition modules
  # config.ignore_fields_with_bad_names = true # Ignores field with special characters in the name (Release 1.8)
  # Currently only Quotes are supported
end

Ruby

Make sure the following block is executed prior to making calls to the gem.

require 'ruby_zoho'

RubyZoho.configure do |config|
  config.api_key = '<< API Key from Zoho>>'
  # config.crm_modules = ['Accounts', 'Contacts', 'Leads', 'Potentials'] # Defaults to free edition if not set
  # config.crm_modules = ['Quotes', 'SalesOrders', 'Invoices'] # Depending on what kind of account you've got, adds to free edition modules
  # config.ignore_fields_with_bad_names = true # Ignores field with special characters in the name (Release 1.8)
  # Currently only Quotes are suported
end

Please be aware that Zoho limits API calls. So running tests repeatedly will quickly exhaust your daily allowance. See below for some optimizations during development and testing.

Use

RubyZoho attempts to follow the ActiveRecord lifecycle, i.e. new, save, update and delete. See examples below. (N.B. Fields cannot have special characters in them.)

To get a list of supported attributes for a Zoho CRM contact:

require 'ruby_zoho'

c = RubyZoho::Crm::Contact.new
c.attr_writers  # => List of updatable attributes
c.fields # => Array of all fields

Attributes are reflected from the current API instance of Zoho, dynamically on initialization of the API, when the RubyZoho.configure block is called. This includes custom fields.

Another example:

l = RubyZoho::Crm::Lead.new
l.attr_writers  # => List of updatable attributes
l.fields # => Array of all fields

To retrieve an existing record:

l = RubyZoho::Crm::Lead.find_by_email('email@domain.com')

Returns one or more records matching the query. The find_by_<attribute> follows ActiveRecord style reflections, so if the attribute is present in the API, it can be queried. There is currently a single attribute limitation imposed by the Zoho API. Note, what is returned is an Array class which is also Enumerable. Use .each, .map, .first, .last, etc to navigate through the result set.

Equality is the only match currently supported.

To get a list of all accounts:

a = RubyZoho::Crm::Account.all
a.each do ||
  pp .
end

Or for all task subjects:

t = RubyZoho::Crm::Task.all
pp t.collect { |task| task.subject }  # => ['Subject 1'], ['Subject 2'], ... ['Subject n']

Or for all quotes:

q = RubyZoho::Crm::Quote.all
q.each do |quote|
  pp quote.subject
  pp quote.quote_name
end

To get the first quote:

q.first

Or the last one:

q.last

Since the result is Enumerable:

q.map { |m| m.last_name }

works.

To sort a result set:

r = RubyZoho::Crm::Contact.all
sorted =  r.sort {|a, b| a.last_name <=> b.last_name }
pp sorted.collect { |c| c.last_name }  # => ['Name 1', ['Name 2'], ... ['Name n']]

To find by ID, note well, ID is a string:

leads = RubyZoho::Crm::Lead.all
l = RubyZoho::Crm::Lead.find_by_leadid(leads.last.leadid)

To create a new record:

c = RubyZoho::Crm::Contact.new(
  :first_name => 'First Name',
  :last_name => 'Last Name',
  :email => 'email@domain.com',
  etc.
)
c.save
r = RubyZoho::Crm::Contact.find_by_email('email@domain.com')
r.first.contactid # => Has the newly created contact's ID

To add a contact to an existing account:

a = RubyZoho::Crm::Account.find_by_account_name('Very Big Account')
c = RubyZoho::Crm::Contact.new(
  :first_name => 'First Name',
  :last_name => 'Last Name',
  :email => 'email@domain.com',
  :account_name => a.first.account_name,
  :accountid => a.first.accountid  # accountid instead of account_id because of Zoho's convention
  etc.
)
c.save

To update a record (Note, that the attribute is :id):

l = RubyZoho::Crm::Lead.find_by_email('email@domain.com')
RubyZoho::Crm::Lead.update(
    :id => l.first.leadid,
    :email => 'changed_email@domain.com'
)

Custom fields are like any other field or method in Ruby:

a = RubyZoho::Crm::Account.('Very Big Account')
pp a.custom_field # => 'Custom field content'

Or:

c = RubyZoho::Crm::Contact.new(
  :first_name => 'First Name',
  :last_name => 'Last Name',
  :email => 'email@domain.com',
  :account_name => a.first.,
  :accountid => a.first.accountid,  # accountid instead of account_id because of Zoho's convention
  :custom_field_2 => 'Custom text'
)
pp c.save   # Reflects back the new Zoho record ID, and various create and modify times and users

To attach a file to a record (Tested for Accounts, Contacts, Leads, Potentials and Tasks only):

l = RubyZoho::Crm::Lead.find_by_email('email@domain.com')
l.attach_file(file_path, file_name)     # Can only be attached to a pre-existing record

Classes (Zoho modules) currently supported are:

RubyZoho::Crm::Account
RubyZoho::Crm::Contact
RubyZoho::Crm::Lead
RubyZoho::Crm::Potential
RubyZoho::Crm::Task
RubyZoho::Crm::Quote
RubyZoho::Crm::User

Error Handling

Errors, i.e. situations where the Zoho API either returns an http code something other than 200 or where the Zoho API sends back an explicit error code which isn't in the set

['4422', '5000']

a standard Ruby RuntimeError exception is raised with the Zoho's API message.

Optimizations for Development and Testing

Set config.cache_fields = true in the configuration block. This caches module field lists and is useful during development and testing, to reduce total API calls during start up. Defaults to false. We do not recommend use of this in production. The gem will need write access to its own directory for this to work.

RubyZoho.configure do |config|
  # Other stuff for initialization
  config.cache_fields = true
end

Idiosyncractic Behavior

From freedictionary.com
id·i·o·syn·cra·sy ( d - -s ng kr -s ). n. pl. id·i·o·syn·cra·sies.
1. A structural or behavioral characteristic peculiar to an individual or group.

The Zoho API is definitely opinionated. And we have yet to be able plumb the depths of its views. If it behaves unexpectedly, try the Zoho forums before opening an issue here. It just may be the way the API works…

An example of this is retrieving related records. You would think that since a Task can be related to an Account or a Potential etc. that you should be able to retrieve it by either the related module's record id, which is stored with the Task. But no, can't be done.

Bugs and Enhancements

Please open an issue on GitHub. Or better yet, send in a pull request with the fix or enhancement!

Known Bugs or Issues

  1. If you're having trouble with updating custom fields, be sure to check the permission of the user that created the custom field.

Roadmap (Ranked)

  1. AR style master/detail updates e.g. where a is an account.

    a << RubyZoho::Crm::Contact.new(
        :last_name => 'Last Name',
        :first_name => 'First Name'
    )
  2. Get related records using AR style syntax, e.g.

    pp a.contacts

    to get contacts associated with an account.

  3. Support for multiple find fields.

Contributing to rubyzoho

  • Pull requests with unit tests or specs and a version branch are welcomed.

  • Check out the latest master to make sure the feature hasn't been implemented or the bug hasn't been fixed yet.

  • Check out the issue tracker to make sure someone already hasn't requested it and/or contributed it.

  • Fork the project.

  • Start a feature/bugfix branch.

  • Commit and push until you are happy with your contribution.

  • Make sure to add tests for it. This is important so I don't break it in a future version unintentionally.

  • Please try not to mess with the Rakefile, version, or history. If you want to have your own version, or is otherwise necessary, that is fine, but please isolate to its own commit so I can cherry-pick around it.


Acknowledgements

Giant buckets of Gratitude to the giants, sung and unsung heroes who put together and support the Open Source movement, Linux, Ruby and Rails. We stand on the shoulders of giants. Thank you.

Credits and Contributions

Thanks to a growing and wonderful community! @aeldaly @fheemeyer @qume @tjsousa @wcgiles

Drop me a line if I've left anybody out and my advance apologies.

Trademarks

Zoho, the Zoho suite and related applications are owned, trademarked and copyrighted by the Zoho Corporation Pvt. Ltd. This software is not associated in anyway with the Zoho Corporation Pvt. Ltd.

Copyright

Copyright © 2013 amalc (@amalc). Released under the MIT license. See LICENSE.txt for further details.


Releases

Release Candidates (Uses Semantic Versioning)

Development

0.3.0
  1. Modules Supported: Accounts, Contacts, Leads, Potentials, Quotes, Tasks and Users

  2. ActiveRecord style syntax for Class.new, Class.delete, Class.find, Class.update, Object.save

  3. << syntax for Account/Tasks on Master/Detail relationships

  4. Option in config to ignore fields with improper field names

Released

0.2.0
  1. Added related entities feature thanks to @richkettle and @swithik.

  2. Refresh dependencies

  3. Remove Cucumber

  4. Remove Relish

  5. Fix production dependencies to reduce gem footprint

0.1.11
  1. Incorporate fix to namespace collision between Devise and RubyZoho, User renamed to CRMUser thanks to @qume.

  2. Other fixes from @tjsousa, @aeldaly and @fheemeyer.

  3. Refactor of the code base to improve modularization and test coverage.

0.1.8 - 0.1.10

Various forks out in the community so bumped the release number to 0.1.11 prevent confusion.

0.1.7
  1. Bug for attach_file method, respect the file_name parameter.

  2. :id is the primary key across all Zoho related classes (modules) in addition to Zoho's existing convention.

0.1.1 - 0.1.6

Alpha Releases

  1. Configuration block signature changed

0.0.1 - 0.0.5

Alpha Releases